How to Submit LCC Copy
LCC Trello Board: https://trello.com/b/gaoVtX5f/tls-email-ad-copy
AffinityX IDEA System
URL: https://orders.affinityx.com
UN: Parkeyp
PW: ******
HOW TO CREATE A LCC/CUSTOM EMAIL:
- Go to Trello and create a new card by duplicating the template card
- Insert all applicable information within the template card
- Complete the word doc template attached to the card
- Attach any/all applicable images/files
- NOTE: Please make sure that your instructions and images are clear to understand and identify
- Move Trello card to Somer’s column
- Place in order of priority (top will be done first, bottom will be done last)
- Somer will determine if she will do the email creation or send over to AffinityX
IF SOMER CREATES THE EMAIL:
- Once completed, she will send the proof to Review and move the card to your column (you will get a notice when she does this) NOTE: If you are covering, you will not get the alert so you will need to check periodically)
- If you need any revisions, you can email Somer to complete (please keep trello card in her column if she needs to make revisions
IF AFFINITYX CREATES THE EMAIL:
- Somer will tag the card with a pink Affinity X tag and move it to the AffinityX column in order of priority (the order it was placed in her column)
- Once AffinityX creates the email they will send it to Review along with a delivery notice email (You will need to watch the Review inbox for this)
- You can track the status of the email at any time by logging into the IDEA system and going to “All Orders” and selecting “All Items”
- Once completed, you will move the card out of the AffinityX column and into your column as completed
IF YOU HAVE ANY REVISIONS TO AN AFFINITYX EMAIL:
- Click into the job within the IDEA System and click REVISE
- You will need to select if the revision was a Customer Change or Pending Error
- Add your changes into the notes section.
- If the changes are complex you can create a word document with revisions and attach it making reference to it in the notes section
- You can also upload more images/files if needed
- Once complete, you can click SUBMIT
IF YOU HAVE CHANGES TO AN AFFINITYX EMAIL THAT IS IN PROGRESS:
- Find the email address at the top right corner of the IDEA System page
- Include the UTN# of the job along with your revisions, updates, or applicable images/files